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Student Affairs

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Student Engagement Grants


Click here to complete an online application.

Student Engagement Grants

The Office of the Vice President for Student Affairs proudly offers one-time grants to qualified recipients.This program is designed to to create student learning opportunities for students by:

  • Encouraging critical thinking, appreciation of difference, and free expression through speakers, programs and events;
  • Promoting creativity, encouraging problem-solving and new engagement opportunities.

Eligibility

  • Registered Cal Poly students, faculty and staff may apply on behalf of a recognized student club, organization or campus department;
  • One grant may be awarded to one of these groups per academic year (July 1 to June 30).

Application Process

  1. Complete an online application.
  2. Applications must be submitted for funding during the same academic year (July 1 to June 30).
  3. Applications must be submitted at least two weeks prior to the event date.
  4. The contact person identified on the application will be notified by email if funding is awarded.

Funding Criteria

The Office of the Vice President for Student Affairs will carefully review all funding requests based on the information provided in the application. Here is some additional information:

  • Funding must be used solely for the purpose outlined in the submitted application;
  • Funding must be used for purposes consistent with Campus Administrative Policies (if the event is hosted on campus);
  • Awards are typically up to $500 per event;
  • Funding is awarded on a first-come, first-served basis;
  • If an event is sponsored by multiple clubs, only one club may receive funds to pay for the event expenses;
  • Submittal of an application does not guarantee funding will be awarded;
  • Appropriate back-up documentation (e.g., receipts or copies of paid invoices) must be submitted to the Office of the Vice President no later than two weeks after the event in order to receive funds;
  • The funding source identified on the application will determine the method of fund transfer (e.g., direct payment to the club, reimbursement or payment to vendor);
  • The following are examples of approved and not approved expenditures:
Approved expenditures Not approved expenditures

Food for events

Alcohol
Facilities rentals Gifts
Promotional items  
Guest speaker fees  
Conference fees  
Travel  

Recognition of Financial Support

Clubs and departments are welcome to recognize the Office of the Vice President for Student Affairs as a supporter of the event. Listed below are guidelines:

  1. For promotions, merchandise and apparel: Awardees may use the approved Student Affairs sponsorship logo. Click here to download the approved jpg logo and png logo. All graphics must adhere to university brand guidelines, as identified on the university marketing website, https://universitymarketing.calpoly.edu/. Clubs and departments must obtain pre-approval for their merchandise and apparel through the university trademark licensing process online, https://universitymarketing.calpoly.edu/resources/trademark-licensing/groups/.
  2. For written and verbal announcements of support: Awardees may use the following statements in their promotional materials and announcements: “This event is proudly supported by the Office of the Vice President for Student Affairs” or “Special thanks to the Office of the Vice President for Student Affairs for their support of this event.”
  3. For all other recognition: please contact the Office of the Vice President for Student Affairs at 805-756-1521.

Support

Please contact our office staff for additional support. We are happy to help!

 

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